- Definition of Functional Requirements: The FRD specifies the functional requirements of the system in detail. Functional requirements describe specific capabilities, features, behaviors, and interactions that the system must exhibit to satisfy user needs and achieve business objectives.
- Scope and Objectives: The document defines the scope and objectives of the system being developed. It outlines the purpose of the system and the desired outcomes that the system aims to achieve.
- Functional Specifications: The FRD includes detailed functional specifications for each requirement. Specifications describe how the system should behave under different scenarios, including inputs, outputs, user interfaces, data processing, calculations, error handling, and system responses.
- Use Cases and Scenarios: Use cases and scenarios are often included in the FRD to illustrate how users will interact with the system and how the system will respond to user actions. Use cases provide a narrative description of system behavior from the perspective of different user roles.
- Functional Dependencies: The document may identify dependencies between different functional requirements, modules, or components of the system. It specifies how these dependencies should be managed and integrated within the system architecture.
- Non-Functional Requirements: In addition to functional requirements, the FRD may also capture non-functional requirements such as performance, scalability, reliability, security, usability, and compliance requirements.
- Acceptance Criteria: The FRD defines acceptance criteria that will be used to validate whether the system meets its functional requirements. Acceptance criteria serve as measurable criteria for evaluating the completeness and correctness of system features.
- Traceability: The document may include traceability matrices that link each functional requirement back to the corresponding business requirement or user need. Traceability ensures that each requirement is aligned with the overall project objectives.
Functional Requirements Document project objective
FRD project is to prepare the Functional Requirements Documentation (FRD) for a system or application. The document defines the functions and services the new system or application must perform to fulfill the needs of its users and stakeholders. It also includes the designed SLAs, necessary support, and all necessary integrations with other systems.
Functional Requirements Document project approach:
This project is run similarly to a Discovery Project; we use project management methodologies to complete this project. The project ends when all approvers approve the document.
Functional Requirements Document project in-scope:
- Conduct stakeholder consultations, workshops, or surveys to gather requirements
- Identify and document user needs, business objectives, and system goals
- Collaborate with subject matter experts (SMEs) and end-users to understand requirements
- Analyze gathered requirements to identify functional aspects of the system
- Decompose high-level requirements into detailed functional requirements
- Prioritize and categorize requirements based on importance and feasibility
- Document use cases describing system interactions and behaviors
- Define scenarios and workflows that illustrate how users will interact with the system
- Map use cases to specific functional requirements to ensure completeness
- Document functional requirements in a structured format within the
- Organize requirements logically and categorize them based on system modules or components
- Conduct reviews and walkthroughs of the draft FRD with stakeholders and project team members
- Gather feedback and incorporate changes based on review comments and suggestions
- Validate requirements to ensure they align with business needs and are technically feasible
- Establish traceability links between functional requirements and higher-level business objectives or user needs
- Perform impact analysis to assess the implications of changes to requirements on project scope and timeline
- Maintain version control of the FRD to track changes and revisions over time
- Ensure document integrity and consistency across versions
- Obtain formal approval and sign-off on the FRD from key stakeholders
- Confirm that the documented functional requirements accurately represent stakeholder expectations and project scope
- Hand over the approved FRD to design and development teams as a basis for system architecture and implementation
- Provide ongoing support and clarification to development teams during the implementation phase
We prepare this document as follows:
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Business justification, SLA compliance
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Scope and objective
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Functional requirements
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High availability requirements
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User interface and user experience
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Authentication and authorization requirements
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Required privileges
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Required backend software and background interface
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Required operating model
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Use Cases and Scenarios
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Non-Functional requirements
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Required integration with other systems (internal or external)
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Mandatory disclosure required
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Data management and security
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Data flow diagram
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Performance and scalability